Capital Improvement Committee
Special Meeting Minutes
December 21, 2009
Meeting called to order at 7:30 pm.
Members in Attendance Members absent
1st Selectman Mailhos Kathy Pacholski
Selectman Millix
David Charette
Donna Latincsics
Peter Latincsics
John Patton
Jim Poole
Election of Officers:
-Jim Poole motioned to nominate John Patton to be Chairman of the Capital Improvement Committee. No other nominations were heard. Selectman Millix seconded the motion. Motion passed (6 Yes, 1 No, P. Latincsics).
-John Patton motioned to nominate Jim Poole to be Vice Chairman of the Capital Improvement Committee. No other nominations were heard. Dave Charette seconded the motion. Motion passed (6 Yes, 1 No, P. Latincsics)
-Members agreed that the secretary position would be filled on a rotating basis for each meeting. Dave Charette would act as secretary for this meeting.
Review Current CIP Plan:
-Committee reviewed last year’s projects. Members discussed excess funds remaining from completed capital projects. D. Latincsics will go through the budget sheet and clean up completed projects for next meeting so that members can have a better understanding of where the budget stands now.
Review of CIP requests:
-Members did a quick review of requests for the coming year. The committee asked that the Board of Selectman work with the Public Works Director to review the viability of projects on the Public Works request.
-Chairman Patton briefly reviewed different funding sources for projects and went over the basics of bonding.
-Jim Poole asked that the Chairman to request guidance from the Board of Finance on what they are looking for in this years plan as far as budget is concerned. Peter Latincsics offered some insight into what the BOF is looking for this year. J. Poole also asked that the Board of Selectman offer some guidance on their budgetary requirements so that we do not create a plan that will need to be totally reworked later in the budget process.
-Members agreed that we should take the time between meetings to thoroughly review all of the current requests.
-Members discussed budget issues that are anticipated in this upcoming budget cycle.
-Members discussed Region 19 Capital Projects and how they may or may not affect our Capital Plan.
Approval of meeting schedule:
- The following will be the meeting schedule for this budget process, all meetings will be held at 7:30pm at the Town Office Building in a conference room TBD:
- January 4, 2010
- January 11, 2010
- January 25, 2010
- February 1, 2010
- February 22, 2010 (If needed)
Chairman Patton made a motion to approve the meeting schedule. Jim Poole seconded the motion. All in Favor.
Chairman Patton will also put together a meeting schedule for Departments requesting funds and distribute.
Meeting Adjourned at 8:30 pm.
Next meeting January 4, 2010 at 7:30pm
Respectfully Submitted,
David Charette
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